Some people would tell me, "That's a perfectly good agenda. I know what all of
those things mean, except, uh, 'vutszxtn'." The point is, vutszxtn means as much to
you as the other terms mean to the other participants. For example, does budget
mean increase the budget? Plan a budget? Report on the budget? Reduce the
budget? Complain about the budget? Make fun of the budget? Or what?
An agenda like the one above could launch a meeting that considers all of the
possibilities mentioned above. Instead, you may have wanted to reallocate funds
from one department to another.
A proper agenda specifies everything that the participants need to know to make
the meeting effective. It should contain:
Goal: A clear description of the results expected by the end of the meeting, such as
a decision, agreement, or solution.
Outcome: The reason (or benefit) for achieving the goal.
Activities: A detailed list of the activities that will be used in the meeting. This
should be so complete that someone else could use it to lead your meeting.
Logistics: Everything that the participants need to know to contribute to an effective
meeting. This can include directions to the meeting room, instructions on how to
prepare, and a list of things to bring.
A complete agenda will help you hold effective meetings.
IAF Certified Professional Facilitator and author Steve Kaye works with leaders who
want to hold effective meeting. His innovative workshops have informed and
inspired people nationwide. His facilitation produces results that people will
support. Call 714-528-1300 or visit his web site for over 100 pages of valuable
ideas. Sign up for his free newsletter at http://www.stevekaye.com
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